7 01 2014
How to organize computerized information for quick and easy retrieval?
Having decided the folders, the next most important aspect of organizing data in a proper manner is to provide a suitable file name. Although an extension is associated with the application, but in most of the applications, giving proper or understandable name of the file is users’ prerogative. I have seen many people who do not bother to give an appropriate file name. E.g. word usually understands first line of your document as title and if you directly save the file, it uses tide as name of file. Thus if you have written “Dear Sir”, it will make file
name as dearsirdoc . Now, after having hundreds of documents how would you know what is inside the dearsirdoc ? Once you have clarity about how to keep those names of folders so that anyone can easily find required data, the next important point is how to ensure that only right people have access to the right kind of data? We shall cover this aspect in the next issue, till then why don’t you start organizing your data in a proper manner?